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Job management for trade businesses

Quote it.
Do it.
Get paid for it.

Dash runs the whole job in one place: the quote, the crew, the site, the parts, the paperwork and the invoice. Xero gets the accounting. You get your evenings back.

Start 14 days free See a day in Dash

No credit card · Any currency · Works with Xero

The Dash schedule board: five jobs assigned across three technicians for the day, colour-coded by status, with drive-time gaps between them.
The Dash field app showing an in-progress job with a running timer, completed forms and checklist progress.
Actual screens from Dash. The workspace is a demo, so every customer, job and figure shown is made up.

Dash does your

One app, one job record, and no re-typing between any of it.

The board

Everyone's day,
on one board.

Drag jobs onto people and times. Travel gaps and clashes show as you go, recurring maintenance lands on its own, and the crew sees the change before you have put the phone down.

  • Day, week and month views
  • Drive time between jobs
  • The change lands on their phone
The Dash schedule board with jobs assigned across three technicians, colour-coded by status.
The Dash field app showing the same job on a phone, with a running timer and checklist progress.

On the tools

The job,
in their pocket.

Timers, photos, notes, parts, checklists and signatures, all built for a phone in a glove. Basements and plant rooms included: it keeps working with no signal and syncs when coverage returns.

  • Works offline, syncs by itself
  • Checklists with required photos
  • Signed off on the phone
The Assets tab on a Dash job, listing the site's fire panel and smoke detectors with serial numbers, status and next service date.
The Dash field app checklist showing two of six items complete, each stamped with the technician's name and time.

Parts and hours

Every line carries
its own cost.

Labour and materials go onto the job from the office or the van, each with its reference, quantity, cost and price. Margin stops being something you work out afterwards.

  • Labour, materials and other, separated
  • Cost and markup per line
  • Job totals that move as the work does
A Dash job on the Materials tab, with labour and material lines showing reference, quantity, unit cost and total, and a job total cost.
The Dash field app items screen, where the crew adds parts used on the job.

Paperwork

Compliance that
files itself.

JSAs, test sheets and Certificates of Compliance filled in on site, signed, and stored against the job and the asset they belong to, on your own template, ready to send.

  • Your own DOCX templates
  • Stored against job and asset
  • Customer sees it in their portal
The Forms tab on a Dash job, showing a submitted Job Safety Analysis and Certificate of Compliance.
The Dash field app asset list, where the crew tests equipment against the register on site.

Getting paid

Invoice from what
actually happened.

Everything the crew recorded is already on the invoice: labour, materials, the callout. Send it on your letterhead, and when the payment lands in Xero it shows against the job.

  • Built from the job, not retyped
  • Two-way Xero sync
  • Payments show against the job
The Dash invoice list showing revenue and outstanding totals, with invoices in draft, awaiting payment and paid states.
The Dash field app timesheet, showing the hours the crew recorded for the week.

Dash replaces

What it does

Deep enough to run on.
Simple enough to roll out.

The office gets the control it needs. The crew gets four buttons and a big timer. This is the whole stack, not a highlights reel.

20reports, built in

2-wayXero sync

Offlinefield app

6AI features

  1. 01

    Office & scheduling

    Dispatch board for day, week and monthBulk scheduling and schedule proposalsRecurring jobs and maintenance contractsSites, site map and floor plansCustomers, suppliers and contactsProducts and price lists

  2. 02

    In the field

    Offline-first field appTime, materials, photos and notes on the jobChecklists with required photos and notesForms, JSAs and Certificates of ComplianceAsset testing against the registerPurchase orders and bills raised on siteSignatures, quotes and invoices from the van

  3. 03

    Quoting & billing

    Quote, convert to job, invoice from what happenedPurchase orders, supplier bills and statement importsCredit notes for sales and purchasingProgress claims with retentionsRecurring invoicesJob costing, margin and work in progress

  4. 04

    People & compliance

    Timesheets with approvals and historyLeave requests and reimbursement claimsTraining, certifications and expiry enforcementUnqualified staff blocked from the wrong jobRoles, permissions and full audit historyEncrypted site and customer credentials

  5. 05

    Fleet & GPSPro & Enterprise

    Vehicles, trips and route playbackServicing schedules and remindersUtilisation reportingLive positions on the map, tied to jobs

  6. 06

    Your customers

    Portal for jobs, quotes, invoices and credit notesCustomers see their own assets and reportsJob and quote requests straight from the portalDocuments on your own letterhead

Reporting

Twenty reports the day you start: profitability by job, work in progress, cash flow, aged receivables and payables, staff utilisation, asset compliance. Then a builder for the ones only you need, saved and emailed on whatever schedule suits.

Works with

  • Xero XeroContacts, invoices, bills, credit notes, payments and tax rates, plus Xero Payroll for timesheets and leave.
  • Pipit GPS Pipit GPSLive vehicle positions, trips, route playback and geofences feeding the fleet module.

Timesheets → Xero Payroll

Some companies exist
just to do this one bit.

Getting approved hours out of the field and into Xero Payroll is an entire product category: a second subscription, a second login, a second set of people to map. In Dash it is a setting, because the hours were already in here.

  • The timers the crew already ran become the timesheet
  • Approve the week and it pushes to Xero Payroll (NZ today)
  • Leave and reimbursements go the same way, into pay runs
  • Each person mapped to their Xero employee record once
  • Earnings rates mapped, so overtime and travel land on the right rate
Dash Xero Payroll employee mapping, showing three team members each linked to their Xero Payroll employee record, last synced moments ago.

Xero Payroll NZ. Turning it off keeps everything running locally.

Built-in AI

AI that does
the admin,
not the chatting.

Six things, and this is the whole list. No chatbot, no assistant to prompt, no "AI-powered" badge stuck on a search box. It reads the paperwork nobody wants to read and fills in what you would have typed.

  1. Turns an email into a job

    Reads an incoming request, works out the customer and the site, keeps the attachments, and writes the draft job for you to check.

  2. Reads supplier bills

    Pulls the supplier, bill number, dates, lines and totals off the PDF, so a bill becomes a cost against the right job instead of a data-entry task.

  3. Reconciles supplier statements

    Parses the monthly statement and matches it line by line against the bills you already have, so you can see what is missing.

  4. Updates jobs from replies

    When a customer replies to a job thread, the change is read and offered as an amendment to the job, not buried in an inbox.

  5. Drafts quote wording

    Turns your shorthand into customer-facing descriptions that sound like your business, on your own template.

  6. Search that understands you

    Ask for "unpaid Harbour View jobs from last month" instead of learning where the filters live.

Wherever you invoice

Your currency.
Your tax rules.
Your paperwork.

Set the workspace to your country, currency and tax rates and Dash bills the way you already do. GST, VAT, sales tax: it does not assume which one you are on.

Any currency
Set it once on the workspace and quotes, jobs, purchase orders, bills and invoices all follow, with exchange rates held per document where you need them.
Your own tax rates
Pull them straight from your accounting system or set them by hand, for sales and purchases separately. Nothing is hard-coded to one country's regime.
Progress claims with retentions
Claimed to date, this claim, retention held and released. Modelled on the New Zealand Construction Contracts Act payment claim, which is the same shape progress claiming takes in Australia and the UK.
Local formats, per workspace
Country, timezone, locale, address format and the day your week starts. Set for your business, not for ours.

Your business data, treated like it matters.

  • Role-based permissions Every person sees only what their role allows, down to individual screens and actions.
  • Full audit history Who changed what, and when, across jobs, money and settings.
  • Encrypted credentials Site and customer access details are encrypted, and every reveal is recorded.
  • Daily backups, held off-site Automated daily database backups with off-site copies and long retention.

Straight up

We're new.
Here's what that
means for you.

  • Foundation pricing, held The rates on this page are for early customers, and yours stays where it is for 12 months from the day you sign up.
  • Nothing to lose to try it Fourteen days with everything switched on, no credit card, cancel any time. If it is not right, do nothing and it ends.
  • Built in New Zealand, not limited to it Any currency, your own tax rates, local formats per workspace. Some pieces are regional by nature. Xero Payroll is New Zealand only today, and we say so rather than letting you find out.
  • Your data leaves with you Ask and we will export your contacts, jobs, quotes and invoices in a portable format. No hostage-taking.
  • You get the people who build it Small team, no call centre. When you report something, it reaches the person who can fix it.

Pricing

Every feature.
Every plan.

Nothing is held back for a higher tier. You pick the band that fits your crew, and the price per head falls as you grow. Every plan carries 5% of its value back each month as AI credit.

Introductory pricing Foundation-customer rates. Sign up before prices rise and your rate stays put for 12 months.

Crew

Getting a small crew off paper and onto one system.

$107per month

$1,290 billed annually · Up to 3 users

5% of your plan in AI credits, every month

Start 14 days free

Most popular

Team

The size most trade businesses run at.

$249per month

$2,990 billed annually · Up to 8 users

5% of your plan in AI credits, every month

Start 14 days free

Business

Multiple crews, real reporting, tighter control.

$415per month

$4,990 billed annually · Up to 15 users

5% of your plan in AI credits, every month

Start 14 days free

Scale

Established teams running serious volume.

$624per month

$7,490 billed annually · Up to 25 users

5% of your plan in AI credits, every month

Start 14 days free

More than 25 on the tools?

Multiple branches, a migration off simPRO or AroFlo, or a rollout that needs planning. We will scope it with you and price it properly.

Book a demo

In every plan, at every size

  • Jobs, quotes and invoicing
  • Scheduling and dispatch
  • Field app with offline mode
  • Timesheets, leave and reimbursements
  • Purchasing, bills and credit notes
  • Progress claims with retentions
  • Safety forms, checklists and CoCs
  • Asset register and floor plans
  • Training and certifications
  • Fleet and live GPS
  • Customer portal
  • Recurring jobs and invoices
  • 20 built-in reports and a builder
  • Xero sync, both directions
  • Xero Payroll (NZ today)
  • Roles, permissions and audit history

Need more AI than your monthly credit covers? Top up any time. You will be told before you run low, and nothing stops working without your say-so.

Prices in New Zealand dollars, excluding GST. Other currencies on request. 14-day free trial, no credit card required. AI credits refresh monthly and do not carry over. Introductory pricing is the proposed launch offer.

Questions

The things you'd
ask us on the phone.

Do I need a credit card to start?

No. You get 14 days with everything switched on, and we don't ask for card details to begin. If Dash isn't right, do nothing and the trial ends.

Will it work on site when there's no signal?

Yes. The field app keeps working in basements, plant rooms and rural jobs. Time, photos, notes, forms and signatures are stored on the phone and sync as soon as coverage comes back. The tech doesn't have to do anything.

How does the Xero connection actually work?

You connect your Xero organisation once. After that, contacts, invoices, supplier bills, credit notes and payments move between Dash and Xero in both directions, using your Xero tax rates and accounts. Dash doesn't do your bank reconciliation. That stays in Xero, where it belongs.

Can I use my own quote and invoice templates?

Yes. Dash generates documents from your own Word templates, so quotes, invoices, job sheets, certificates and JSAs come out on your letterhead rather than ours.

What are AI credits, and what happens if I run out?

Every plan includes a monthly allowance that covers the AI work Dash does for you: reading supplier bills, turning emails into jobs, parsing statements, drafting quote wording. Most businesses never get near the allowance. If you do, we tell you before you hit it and you can top up; nothing switches off without you agreeing to it. Credits refresh monthly and don't carry over.

Is the AI going to make things up on my invoices?

It never posts on its own. Everything it reads, whether a bill, an email or a statement, comes back as a draft with the original document attached, and a person approves it. It is there to save the typing, not to make the call.

How long does introductory pricing last?

The rates on this page are for foundation customers. When prices rise, yours stays where it is for 12 months from the day you sign up. We will always give you notice in writing before anything changes.

What counts as a user?

Anyone who signs in, office staff and crew alike. Your customers using the portal are not users and are never charged. Pick the band that covers your team; if you outgrow it, move up a band rather than paying per head.

How long does it take to get going?

Most small teams are quoting and scheduling on day one. Connecting Xero and loading your price list and templates is usually an afternoon. We'll walk you through it. Talk to us before you start and we'll help you plan the order.

Ready when you are

Tomorrow's jobs are
already coming in.

Put them somewhere that remembers what they cost.

Start 14 days free Talk to a human first

No credit card · 14 days · Cancel any time